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- | ====== Data Policy for ZFMK Data Center ====== | + | ====== Data Policy for LIB Biodiversity |
- | ZFMK Data Center recognizes the fundamental importance | + | ==== 1 Scope of application ==== |
- | ---- | + | This data policy declaration is a general clarification of the type, scope and purpose of the processing of all − except personal − research related data within our online offering and the associated websites, functions and content. The personal data are covered in our [[privacypolicy|Privacy Policy]]. If requirements of individual services operated by the LIB Biodiversity Data Center require additional rules to this Data Policy, then these will be regulated separately and made available to the user. |
- | === Principles === | ||
- | ** The guiding principle of the ZFMK data center is Open Access to its content for the scientific community. ** | + | ==== 2 Self-Commitment ==== |
- | | + | LIB Biodiversity Data Center recognizes the fundamental importance of research data and its documentation (hereinafter referred to as " |
+ | |||
+ | ==== 3 Principles ==== | ||
+ | |||
+ | The guiding principle of the LIB Biodiversity Data Center is Open Access to its content for the scientific community. | ||
+ | |||
+ | | ||
* The content is defined as data from species-related biodiversity research. | * The content is defined as data from species-related biodiversity research. | ||
- | * Data are distributed under a [[https:// | + | * Data are distributed under a Creative Commons Attribution licence. |
- | * Data might be password | + | * Data can be protected for a moratorium period. |
- | * Format and description of data (metadata) must ensure its most widespread and easiest use. | + | * Format and description of data (metadata) must ensure its most widespread and easiest use. Data include a bibliographic citation. Users are urged to properly quote this citation when using data from the system. |
- | * Data include a bibliographic citation. Users are urged to properly quote this citation when using data from the system. | + | * The reliable long-term access to the data is assured by using persistent identifier(s) (DOI). |
- | * The reliable long-term access to the data is assured by using persistent identifier (DOI). | + | * The system is open to individual scientists, institutes or projects for data archiving and publication. |
- | * The system is open to individual scientists, institutes or projects for data archiving and publication. | + | |
* Data up to a limit of 5 GB are free of charge. Costs for data volumes exceeding this volume will be subject to negotiation on the basis of hardware costs. | * Data up to a limit of 5 GB are free of charge. Costs for data volumes exceeding this volume will be subject to negotiation on the basis of hardware costs. | ||
- | | ||
- | ---- | + | ==== 4 Operation ==== |
- | === Operation === | + | * Long-term availability (>10 years) of data in LIB Biodiversity Data Center is assured through a commitment of the host institute LIB. |
+ | * The LIB Biodiversity Data Center is responsible for the technical quality, operation and consistency of the content. | ||
+ | * Persistent identification, | ||
- | * Long-term availability (>10 years) | + | ==== 5 Transfer |
- | * The ZFMK data center is responsible for the technical quality, operation and consistency of the content. | + | |
- | * Persistent identification, | + | |
- | + | | |
- | ---- | + | |
- | + | ||
- | === Transfer of custody === | + | |
- | + | ||
- | | + | |
* In the case of data changes or transformations, | * In the case of data changes or transformations, | ||
* The rights to publish the data and the accompanying licenses are negotiated with the data provider and enforced for each data entry or parts of it. | * The rights to publish the data and the accompanying licenses are negotiated with the data provider and enforced for each data entry or parts of it. | ||
- | ---- | + | By submitting content to one of the management systems of LIB Biodiversity Data Center the user grants LIB Biodiversity Data Center a royalty-free, irrevocable, |
- | === Data provision | + | The user declares to be entitled to the granting of rights of use (see above) and assures that the content submitted is free of third party rights which are contrary to the use for the purpose of this terms of use. The user releases LIB Biodiversity Data Center from all claims of third parties arising from the demands of third parties. |
- | Data archiving includes: | + | |
+ | ==== 6 Data provision for upload ==== | ||
- | * Collection and research data from archives/ | ||
- | * Metadata like provenance information, | ||
- | | + | Data provided for processing, archiving and publication at LIB Biodiversity Data Center includes: |
- | * Any disclosure of information will comply to the terms and spirit of the [[https:// | + | * Collection |
- | * No information | + | * Metadata like provenance |
- | | + | |
- | Data are archived as described in the [[dataflow: | ||
+ | Contributors have agreed that: | ||
+ | * Any disclosure of information will comply to the terms and spirit of the Convention on Biological Diversity. | ||
+ | * No information is disclosed which may threaten wild population of plants, fungi and animals protected under CITES. | ||
+ | * LIB Biodiversity Data Center does not assume any responsibility for the uploaded contents, research contents and metadata (contents) - no matter what kind. By uploading research content to LIB Biodiversity Data Center the user confirms that the content was obtained, generated and otherwise treated in accordance to all applicable regulations for good scientific practice. The user is solely responsible for the contents and undertakes to LIB Biodiversity Data Center not to upload any contents which, by its content or its form or design or in any other way violates applicable law, morality or these terms of use, is free form third-party rights, i.e. do not violate the rights of third parties and that the user is authorized to use these contents. In particular, it is not permitted to upload and publish the following contents, which are not to be understood as a final list: (1) contents violate the rights of third parties, in particular personal rights, copyrights, trademark rights and design rights; (2) contents are or contain commercial advertising; | ||
- | ---- | ||
- | === Quality assurance === | ||
- | * Data submitted for archiving have to be documented properly; documentation is archived | + | Data are archived |
- | * The scientific quality is always | + | |
- | * Technical quality control, i.e. completeness | + | |
- | * After import, | + | |
+ | ==== 7 Quality assurance ==== | ||
+ | * Data submitted have to be documented properly. The documentation is archived together with each dataset. | ||
+ | * The scientific quality is always in the responsibility of the PI or the authors of the data. | ||
+ | * Technical quality control, i.e. completeness of metadata, consistence of formats and correctness of download is in the responsibility of the data curators of the LIB Biodiversity Data Center. | ||
+ | * After import, the PI/authors is requested to proofread data sets and submit corrections to the data manager. | ||
- | ---- | + | ==== 8 Access and publication |
- | === Access and publication === | + | |
- | + | | |
- | | + | * Unpublished data are protected by default |
- | * Unpublished data are password | + | * Providers may decide to withdraw data from the archive as long as it is not published. |
- | * Providers may decide to withdraw data from the archive as long as it is not published. | + | |
* Metadata are always freely accessible under the CC0 license waiver. | * Metadata are always freely accessible under the CC0 license waiver. | ||
* In accordance with EU data policy and funding requirements, | * In accordance with EU data policy and funding requirements, | ||
+ | ==== 9 Backup ==== | ||
- | -------- | + | |
- | + | ||
- | === Backup === | + | |
- | + | ||
- | | + | |
* The full backups are stored in different buildings on tapes. | * The full backups are stored in different buildings on tapes. | ||
* There are 3 generations of full backups available. | * There are 3 generations of full backups available. | ||
+ | * | ||
+ | See: [[https:// | ||
- | See: [[https:// | + | ==== 10 Removal of data ==== |
- | + | ||
- | -------- | + | |
- | + | ||
- | === Removal of data === | + | |
- | + | ||
- | * No data submitted to ZFMK Datacenter and ingested for long-term archiving is deleted. This excludes demands for privacy policies according to DGPR. | + | |
+ | * No data submitted to LIB Biodiversity Data Center and ingested for long-term archiving is deleted. This excludes demands for privacy policies according to DGPR as far as technically possible. | ||
+ | * LIB Biodiversity Data Center may delete some or all of the contents the user uploaded without notice. The prerequisite for this is that there are concrete indications that you have violated applicable law, good morals, the Terms of Use or third party rights, such as copyrights. | ||
- | ---- | ||
- | This text may be used as a draft for project specific data policies. | ||