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datapolicy [2021/03/18 11:17] – birgitdatapolicy [2023/03/31 11:51] (current) – pgrobe
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-====== Data Policy for ZFMK Biodiversity Data Center (ZFMK-BDC) ======+====== Data Policy for LIB Biodiversity Data Center ======
  
  
 ==== 1 Scope of application ==== ==== 1 Scope of application ====
  
-This data policy declaration is a general clarification of the type, scope and purpose of the processing of all − except personal − research related data within our online offering and the associated websites, functions and content. The personal data are covered in our [[privacypolicy|Privacy Policy]]. If requirements of individual services operated by the ZFMK-BDC require additional rules to this Data Policy, then these will be regulated separately and made available to the user.+This data policy declaration is a general clarification of the type, scope and purpose of the processing of all − except personal − research related data within our online offering and the associated websites, functions and content. The personal data are covered in our [[privacypolicy|Privacy Policy]]. If requirements of individual services operated by the LIB Biodiversity Data Center require additional rules to this Data Policy, then these will be regulated separately and made available to the user.
  
  
 ==== 2 Self-Commitment ==== ==== 2 Self-Commitment ====
  
-ZFMK-BDC recognizes the fundamental importance of research data and its documentation (hereinafter referred to as “Data”) to maintain high quality research and scientific integrity. It strives to achieve the highest standards in this regard. The ZFMK-BDC further acknowledges that correct and easily retrievable data is an essential basis of any research project. They are necessary for the traceability and reproducibility of research processes and their results. Data has a long-term benefit for research and science and the potential for comprehensive re-use and dissemination in society. ZFMK-BDC is committed to use and provide FAIR Data. +LIB Biodiversity Data Center recognizes the fundamental importance of research data and its documentation (hereinafter referred to as "Data") to maintain high quality research and scientific integrity. It strives to achieve the highest standards in this regard. The LIB Biodiversity Data Center further acknowledges that correct and easily retrievable data is an essential basis of any research project. They are necessary for the traceability and reproducibility of research processes and their results. Data has a long-term benefit for research and science and the potential for comprehensive re-use and dissemination in society. LIB Biodiversity Data Center is committed to use and provide FAIR Data. 
  
 ==== 3 Principles ==== ==== 3 Principles ====
  
-The guiding principle of the ZFMK-BDC is Open Access to its content for the scientific community.+The guiding principle of the LIB Biodiversity Data Center is Open Access to its content for the scientific community.
    
-  * The ZFMK-BDC is operated by the Zoological Research Museum Alexander Koenig – Leibniz Institute for Animal Biodiversity, Bonn, Germany for the benefit of the scientific community, stakeholders and the general public.+  * The LIB Biodiversity Data Center is operated by the Leibniz Institute for the Analysis of Biodiversity Change (LIB), Germany for the benefit of the scientific community, stakeholders and the general public.
   * The content is defined as data from species-related biodiversity research.   * The content is defined as data from species-related biodiversity research.
   * Data are distributed under a Creative Commons Attribution licence.   * Data are distributed under a Creative Commons Attribution licence.
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 ==== 4 Operation ==== ==== 4 Operation ====
  
-  * Long-term availability (>10 years) of data in ZFMK-BDC is assured through a commitment of the host institute ZFMK.  +  * Long-term availability (>10 years) of data in LIB Biodiversity Data Center is assured through a commitment of the host institute LIB.  
-  * The ZFMK-BDC is responsible for the technical quality, operation and consistency of the content. +  * The LIB Biodiversity Data Center is responsible for the technical quality, operation and consistency of the content. 
   * Persistent identification, data publication and widespread distribution is performed by the networking functionality and webservices on the internet using international standards.    * Persistent identification, data publication and widespread distribution is performed by the networking functionality and webservices on the internet using international standards. 
  
 ==== 5 Transfer of custody ==== ==== 5 Transfer of custody ====
  
-  * With the transfer of data to the ZFMK-BDC, the ZFMK-BDC receives the right to manage the transferred data in accordance with the preservation plan. This includes copying, transforming, and storing the data. +  * With the transfer of data to the LIB Biodiversity Data Center, the LIB Biodiversity Data Center receives the right to manage the transferred data in accordance with the preservation plan. This includes copying, transforming, and storing the data. 
   * In the case of data changes or transformations, all steps are saved in the management software via the change history.    * In the case of data changes or transformations, all steps are saved in the management software via the change history. 
   * The rights to publish the data and the accompanying licenses are negotiated with the data provider and enforced for each data entry or parts of it.    * The rights to publish the data and the accompanying licenses are negotiated with the data provider and enforced for each data entry or parts of it. 
  
  
-By submitting content to one of the management systems of ZFMK-BDC the user grants ZFMK-BDC a royalty-free, irrevocable, transferrable, non-exclusive, spatially and temporally unlimited right to use the content with the corresponding metadata - if applicable - for the respective purposes referred to in section 2 and 3 and subject to the Terms of Use. This includes in particular: (1) the right to store the contents on the server and if required to publish them, (2) to process, edit, and reproduce the submitted contents for archive and publication purposes.+By submitting content to one of the management systems of LIB Biodiversity Data Center the user grants LIB Biodiversity Data Center a royalty-free, irrevocable, transferrable, non-exclusive, spatially and temporally unlimited right to use the content with the corresponding metadata - if applicable - for the respective purposes referred to in section 2 and 3 and subject to the Terms of Use. This includes in particular: (1) the right to store the contents on the server and if required to publish them, (2) to process, edit, and reproduce the submitted contents for archive and publication purposes.
  
-The user declares to be entitled to the granting of rights of use (see above) and assures that the content submitted is free of third party rights which are contrary to the use for the purpose of this terms of use. The user releases ZFMK-BDC from all claims of third parties arising from the demands of third parties.+The user declares to be entitled to the granting of rights of use (see above) and assures that the content submitted is free of third party rights which are contrary to the use for the purpose of this terms of use. The user releases LIB Biodiversity Data Center from all claims of third parties arising from the demands of third parties.
  
    
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-Data provided for processing, archiving and publication at ZFMK-BDC includes: +Data provided for processing, archiving and publication at LIB Biodiversity Data Center includes: 
  
   * Collection and research data from archives, collections, databases including multimedia data   * Collection and research data from archives, collections, databases including multimedia data
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   * Any disclosure of information will comply to the terms and spirit of the Convention on Biological Diversity.   * Any disclosure of information will comply to the terms and spirit of the Convention on Biological Diversity.
   * No information is disclosed which may threaten wild population of plants, fungi and animals protected under CITES.   * No information is disclosed which may threaten wild population of plants, fungi and animals protected under CITES.
-  * ZFMK-BDC does not assume any responsibility for the uploaded contents, research contents and metadata (contents) - no matter what kind. By uploading research content to ZFMK-BDC the user confirms that the content was obtained, generated and otherwise treated in accordance to all applicable regulations for good scientific practice. The user is solely responsible for the contents and undertakes to ZFMK-BDC not to upload any contents which, by its content or its form or design or in any other way violates applicable law, morality or these terms of use, is free form third-party rights, i.e. do not violate the rights of third parties and that the user is authorized to use these contents. In particular, it is not permitted to upload and publish the following contents, which are not to be understood as a final list: (1) contents violate the rights of third parties, in particular personal rights, copyrights, trademark rights and design rights; (2) contents are or contain commercial advertising; (3) contents which are threatening, degrading, insulting, slanderous or untrue; (4) contents which are pornographic, vulgar, obscene, offensive, harassing, discriminatory or glorify violence; (5) contents with depictions of violence; (6) contents which contain propaganda material of unconstitutional organizations or are inflammatory, anti-constitutional, racist or xenophobic.+  * LIB Biodiversity Data Center does not assume any responsibility for the uploaded contents, research contents and metadata (contents) - no matter what kind. By uploading research content to LIB Biodiversity Data Center the user confirms that the content was obtained, generated and otherwise treated in accordance to all applicable regulations for good scientific practice. The user is solely responsible for the contents and undertakes to LIB Biodiversity Data Center not to upload any contents which, by its content or its form or design or in any other way violates applicable law, morality or these terms of use, is free form third-party rights, i.e. do not violate the rights of third parties and that the user is authorized to use these contents. In particular, it is not permitted to upload and publish the following contents, which are not to be understood as a final list: (1) contents violate the rights of third parties, in particular personal rights, copyrights, trademark rights and design rights; (2) contents are or contain commercial advertising; (3) contents which are threatening, degrading, insulting, slanderous or untrue; (4) contents which are pornographic, vulgar, obscene, offensive, harassing, discriminatory or glorify violence; (5) contents with depictions of violence; (6) contents which contain propaganda material of unconstitutional organizations or are inflammatory, anti-constitutional, racist or xenophobic.
  
  
-Data are archived as described in the [[dataflow:general_dataflow|Dataflow for Preservation of Digital Information]] at ZFMK-BDC.  Any type of data must always be accompanied by metadata allowing future users to understand and process the data at any time. The granularity and format of data sets have to be defined in agreement between the principle investigator (PI) and the data manager.+Data are archived as described in the [[dataflow:general_dataflow|Dataflow for Preservation of Digital Information]] at LIB Biodiversity Data Center.  Any type of data must always be accompanied by metadata allowing future users to understand and process the data at any time. The granularity and format of data sets have to be defined in agreement between the principle investigator (PI) and the data manager.
  
 ==== 7 Quality assurance ==== ==== 7 Quality assurance ====
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   * Data submitted have to be documented properly. The documentation is archived together with each dataset.   * Data submitted have to be documented properly. The documentation is archived together with each dataset.
   * The scientific quality is always in the responsibility of the PI or the authors of the data.    * The scientific quality is always in the responsibility of the PI or the authors of the data. 
-  * Technical quality control, i.e. completeness of metadata, consistence of formats and correctness of download is in the responsibility of the data curators of the ZFMK-BDC. +  * Technical quality control, i.e. completeness of metadata, consistence of formats and correctness of download is in the responsibility of the data curators of the LIB Biodiversity Data Center. 
   * After import, the PI/authors is requested to proofread data sets and submit corrections to the data manager.   * After import, the PI/authors is requested to proofread data sets and submit corrections to the data manager.
  
 ==== 8 Access and publication ==== ==== 8 Access and publication ====
  
-  * The data providers agree that the data archived in the ZFMK-BDC will be made available on the Internet (e.g. portals, search engines, online catalogs) through suitable technical facilities. This is part of the agreement on the use of the data (see above: 5 Transfer of Custody).+  * The data providers agree that the data archived in the LIB Biodiversity Data Center will be made available on the Internet (e.g. portals, search engines, online catalogs) through suitable technical facilities. This is part of the agreement on the use of the data (see above: 5 Transfer of Custody).
   * Unpublished data are protected by default (i.e. not accessible by a wider audience or the public).   * Unpublished data are protected by default (i.e. not accessible by a wider audience or the public).
   * Providers may decide to withdraw data from the archive as long as it is not published.   * Providers may decide to withdraw data from the archive as long as it is not published.
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 ==== 9 Backup ==== ==== 9 Backup ====
  
-  * An incremental backup of the data and metadata managed via the ZFMK-BDC is performed daily, and a full backup is performed every 15 weeks.+  * An incremental backup of the data and metadata managed via the LIB Biodiversity Data Center is performed daily, and a full backup is performed every 15 weeks.
   * The full backups are stored in different buildings on tapes.   * The full backups are stored in different buildings on tapes.
   * There are 3 generations of full backups available.   * There are 3 generations of full backups available.
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 ==== 10 Removal of data ==== ==== 10 Removal of data ====
  
-  * No data submitted to ZFMK-BDC and ingested for long-term archiving is deleted. This excludes demands for privacy policies according to DGPR as far as technically possible. +  * No data submitted to LIB Biodiversity Data Center and ingested for long-term archiving is deleted. This excludes demands for privacy policies according to DGPR as far as technically possible. 
-  * ZFMK-BDC may delete some or all of the contents the user uploaded without notice. The prerequisite for this is that there are concrete indications that you have violated applicable law, good morals, the Terms of Use or third party rights, such as copyrights.+  * LIB Biodiversity Data Center may delete some or all of the contents the user uploaded without notice. The prerequisite for this is that there are concrete indications that you have violated applicable law, good morals, the Terms of Use or third party rights, such as copyrights.